The stage where the job letter is offered to a potential employee arrives after days and weeks of screening a good number of candidates. There is a lot of pressure on the hiring team and manager to finalize one candidate.
But there’s a catch here, chances are, just like the hiring team, the best candidate might also be having many options, several companies to choose from. At this point, the window of opportunity and time is small. You are one step away from hiring a promising candidate and you should not blow it!
The job letter is more than just an opportunity offered, the employee should be utterly convinced to be a part of your company and be genuinely interested in working for you. So while offering the job letter, make sure you sound as promising as the candidate. Here are some tips to ethically offer the job letter to make sure that you sound promising to your preferred candidate.
- Be quick
The minute you finalize your candidate, there shouldn’t be any room left for delays. The job offer must be made within 48 hours of your decision. The more you delay, the more time you give to your competitors to hire your preferred candidate. Also, it builds frustration and anticipation in the candidates as well which makes them accept the first offer (your competitors’) that comes their way.
- Make the offer personally.
Chances of job offer acceptance are slim if you simply mail them. If you do not e-mail important proposals and agendas to your clients then consider this task equally salient. Fix a meeting with them according to their convenience to offer the job. If it is not possible, then make the offer through a telephonic conversation. Discuss the entire job position, responsibilities, benefits and other details with the employee.
- Do It Yourself
Although it is a professional that an HR manager or someone from the recruiting team delivers the news to the employee, offering the job yourself would act as a great opportunity to gain the employee’s trust and to build a long-term professional rapport and relationship.
Of course the hiring manager is best suited for answering the queries, last-minute questions, and, commissions etc. but you should make it clear to the employee that you are just as pleased to have him recruited. A pleasant phone call only shows how valuable your employees are to you and your company.
Make sure you offer this opportunity enthusiastically, this will only make the employees special, important and keen to work at your company.
- Focus on perks and responsibilities
It is quite obvious that you are going to discuss numbers with your employee, but along with remuneration talk about the office culture as well. Make him clear about the company values and expectations. It is important that his responsibilities and rights are clear to him before he joins the company. Every professional relationship builds with loyalty towards the company and the positive growth of the employee.
- Paperwork is important
Once you believe you have spoken with the employee about all the terms and conditions and you see a positive response. Set up the contract, with all the revised terms according to the negotiation. Make sure you include all the perks in the contract. All the legal paperwork must be attached. You must give the candidate some time to go through the entire contract. One day is sufficient for reading and acknowledging the conditions. Keep one more day for emergency extension.
It is imperative that along with following the formal protocol, you are empathetic towards the candidate. This attitude would make your employees accept the job offer faster and be interested to be a part of your company. Also, after the job offer is accepted, stay in touch with the employee to ensure nothing else comes along to distract them.
